In recent years, remote work has become prominent in the workplace. While starting as a necessity, businesses continue to see the advantages of their employees working remotely. Benefits include saving time to commute to work and an increase in employee productivity; these benefits allow businesses to continue the practice of remote work. However, it also comes with challenges. Remote work may cause employees to feel isolated from their coworkers and the companies they work for. Employees may also feel the geographical barrier interfering with their productivity and motivation. Additionally, they might have difficulties accessing data from work, and worry about the security of their data while working out of the office.

Integrating the cloud into businesses can help address these challenges and provide a seamless remote work experience. Here are the reasons why the cloud is integral for an optimal remote work experience.

Anytime, Anywhere, Any Device

Remote work runs on the cloud. Cloud-based technology can help make the remote work experience less challenging for those who are new to it. With the help of the cloud, files can be synced and accessed on multiple devices. Cloud-based data storage such as OneDrive and SharePoint allows its users to upload files using one device while accessing it on another. Software updates run in the background as employees continue their workday. Emails and chats are updated in real time, allowing users to have immediate access and continue communicating. Thanks to the cloud, data sharing and communication can continue anytime and anywhere.

A Platform to Collaborate

Collaboration platforms such as Microsoft Teams, Cisco Webex Teams, and video-conferencing tools rely on storing their data in the cloud. Using these collaboration platforms in the workplace eases communication, helps connectivity, and allows employees to collaborate on projects in real-time, without having to save multiple file versions, or save files on workstations. All files and projects are synced into the cloud and any updates can be accessed immediately. Mobile, intelligent intranet systems such as SharePoint also rely on the cloud for simple sharing and seamless collaboration.

Premium cloud-hosted applications such as Microsoft 365 no longer live in on-premise data centers but rather operate from centralized cloud servers. This allows for instant access to new software updates and access to data and files.

Cloud Provides Security

When data is stored in the cloud, policies, procedures, and controls work together to ensure that the cloud-based systems, data, and infrastructure are secure. Procedures such as multi-factor authentication are implemented, and all security administration happens and is updated in one place. Having the proper security system for the cloud is also important, as it makes the cloud even more reliable and makes remote work more continuous.


Whether you are working remotely or in the workplace, having cloud-based data storage and systems increases flexibility. Onboarding new clients can be done without onboarding sessions, but rather by providing them with the link to the cloud-based platform to complete the process. Remote training sessions such as attending digital courses can be supported by the cloud. Doing group training remotely (e.g. via Teams) can help increase the sense of community among employees who may have a diminished experience from remote work. Flexibility also means systems can be updated outside of work hours and avoid loss of time from maintenance during work hours.

Cloud Service Done Right

Having the proper cloud systems in place is integral to a safe and seamless work experience. A proper cloud storage service can increase security within businesses and accessibility to data. With this, businesses can access all company data from any device in any location and not worry about updating storage hardware. The information will be regularly backed up which brings business owners peace of mind with the knowledge that their data is safe and secure.

Find SysGen’s IT support and managed IT services in Calgary, Edmonton, Red Deer, Vernon, and Kelowna. Learn more about SysGen’s cloud offering, cybersecurity services, managed security, and Digital Advisory team by clicking here.

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Headshot of Dason Wells

Dason Wells

Digital Advisory Group Business Manager

As Digital Advisory Group Business Manager, Dason has over 20 years of experience focusing his business lens on assessing opportunities to drive long-term shareholder value using digital technologies. Bringing consulting expertise from his time at Xerox and IBM, Dason is skilled in process analysis, customer experience, effective communication, and negotiation. Over his career, he has contributed to hundreds of projects that have yielded significantly improved cost structures, increased asset utilization, and enhanced customer value within multiple industries including post-secondary, retail, banking, energy and mining, and agriculture.