If you read our post on business continuity planning, you know that a failed server can have catastrophic effects on your business. But let’s assume you already have a sound business continuity plan in place, and you know what you’re going to do if that server fails. What should you consider when it comes to choosing the right server for your business in the first place?
The biggest decision is whether to have a cloud-based or in-house server infrastructure. While it may sound like a black-or-white selection, there are many things to consider. The first factor is how important uptime is to your business. Cloud solutions can be more expensive than an in-house server, but the benefits of being in the cloud can far outweigh the costs for some businesses. For example, an online business that is reliant on web-based transactions will consider uptime an extremely important factor; therefore, they will likely be willing to pay more for a cloud-based solution that can guarantee a certain level of uptime. Other businesses not as dependent on uptime may be more suited to an in-house set up.
Here are some pros and cons of cloud vs in-house servers.
|Gives you physical control over your backup.||Requires a capital investment in hardware and infrastructure.|
|Keeps critical data in-house. No third party has access to your information.||Needs space in your office for a rack or server room/closet, in addition to dedicated IT support.|
|No need to rely on an Internet connection for access to data.||May be more susceptible to data loss during disaster situations due to its in-house location. How often you take the data offsite will reflect how much data you’ll lose in an emergency.|
|Can be more cost-effective for small to mid-sized companies.||No uptime or recovery time guarantees.|
|No need for onsite hardware or capital expenses. Well-suited to smaller companies that may outgrow storage too quickly.||The costs of the data recovery could outweigh the benefits for companies that are not as dependent on uptime and instant recovery.|
|Storage can be added as needed. Solutions are often on-demand, so you only pay for what you need.||Organization may have a limit to data that can be stored in the cloud due to storage availability and cost.|
|Backup and restore can be initiated from anywhere, using any computer, tablet, or smartphone.||If the Internet goes down on your side or on your cloud provider’s side, you won’t have access to any of your information.|
|Data can be backed up in the cloud as regularly as 15-minute intervals, minimizing data losses in disaster situations. Small data set recovery time is improved.||Full data recovery could prove very time-consuming and impactful on systems. However, if a Datto is used, recovery can occur in minutes.|
As you can see, there are many pros and cons of each setup. Having some in-house server hardware can be suitable for companies that do not want to rely on the Internet. And at the same time, businesses can reap the benefits of a cloud solution, such as Office 365, to allow users to connect from anywhere with a high degree of uptime.
Another option, a hybrid server model gives companies strong data security and a mix of both worlds. For example, with a SysGen hybrid model, clients can back up their data to an onsite server as well as a cloud solution. SysGen’s backup solution partner, Datto, introduces next-gen backup, disaster recovery, and business continuity solutions. Read more about backup solutions in our blog post, “Five key questions to ask about your backup solution”.
Here’s an example of a SysGen hybrid model. The client has an onsite server with local backup storage. Employees access their desktops, applications, files, printers, and email from the office using the local network. At the same time, data is backed up for redundancy to a cloud-based solution, and email is entirely in the cloud with Office 365. The cloud configuration also gives employees anywhere access to their desktops. applications, files, printers, and email. (Click the photo to enlarge it).
Choosing an in-house, cloud or hybrid solution is largely dependent on the operations, goals and capabilities of your business. For example, a company that wants easy access to data anywhere there’s an internet connection, without the concern of upgrading server infrastucture will be satisfied with a cloud server option. Organizations that want to keep critical data in house with no 3rd party access available, as well as have full control over the physical server itself will likely choose an in-house server. For organizations that want a mix of both do so for a number of reasons. First, they may have legacy applications that need to stay on an onsite server, while the rest of the data is saved to the cloud. Hybid also provides an offset so that the company can continue using an investment in hardware while migrating the rest to the cloud for a transition. Finally, for some organizations, the transition cannot be made at once, so space in a cloud environment is purchased to begin the transition.
Either way – cloud, in-house, or hybrid, SysGen can help you determine the right set up to meet your specific business needs.
Find SysGen’s IT support and managed IT services in Calgary, Edmonton, Red Deer and the Okanagan. Learn more about SysGen’s cloud offering, cybersecurity services and business process consulting. Contact us.